Capital Pride Edmonton Society is registered in the Province of Alberta (Incorporated July 2, 2020)

Currently it has an Interim Board and will be seeking interested folks for a permanent Board in the near future. 

Read more about our board positions and send in an application below!

Co-Chair(s) - or President/Vice-President

Authority & Responsibility:

  • The board Co-Chairs are the heads of the board and of the organization and shared in leadership and the Co-chairs partner with the organization leadership to promote Capital Pride.
  • The Co-Chairs conduct board meetings and ensure that the board’s directives are implemented and monitored for the organization.
  • The Co-Chairs call and conduct meetings of the Executive Council, which consists of board Executives and the Executive Director. They also create Councils and appoint Council chairs. 
  • The Co-Chairs collaborate with the Executive Director, or ED, to carry out the organization’s mission and ensure accomplishment of goals. The Co-Chairs review reports and records, and direct staff and board members in their roles. They are instrumental in hiring and supervising the Executive Director.

Requirements:

  1. Commitment to the work of the organization.
  2. Knowledge and skills in one or more areas of Board governance: policy, finance, programs, personnel, and advocacy.
  3. Willingness to serve on committees
  4. Attendance at the Annual General Meetings
  5. Attendance at membership meetings
  6. Support of special events.

Term:

The Co-Chairs are elected by the membership at the Annual General Meeting. Directors serve for a two (2) year term. The Co-Chair(s) may be released at the end of the elected term, by resigning, or according to Capital Pride bylaws. 

General Duties:

The Co-Chairs of the Executive Committee shall be known as the Co-Chairs of the Circle and shall chair all meetings of the members, the Board of Directors, and the Executive Committee. 

The ‘Leader’ will also be an ex-officio member of all committees. and

The Co-Chairs must:

  1. Provide leadership to the Board of Directors
  2. Make sure the Board adheres to its bylaws and constitution.
  3. Prepares the Board’s agenda with assistance from the Secretary and input from Board Members and the senior staff person.
  4. Chairs meetings of the Board.
  5. Encourages Board members to participate in the meetings and activities.
  6. Keeps the Board’s discussion on topic by summarizing issues.
  7. Keeps the Board’s activities focused on the organization’s mission.
  8. Evaluates the effectiveness of the Board’s decision-making process. 
  9. Chairs meetings of the Executive Council.
  10. Make sure that committee chairpersons are appointed.
  11. Orients Board Members and committee chairpersons to the Board.
  12. Serves as an ex officio member of committees and attends their meetings when needed.
  13. Make sure there is a process to evaluate the effectiveness of Board Members, using measurable criteria. 
  14. Recognizes Board Members’ contributions to the Board’s work.
  15. Acts as one of the signing officers for cheques and other documents, such as contracts and grant applications.
  16. Plays a lead role in supporting fundraising activities.
  17. Promotes the organization’s purpose in the community and to the media.
  18. Prepares a report for the Annual General Meeting.
  19. Orients the new Chairperson(s).
  20. Administrative governing. 

 

External Duties:

Sometimes Co-Chairs may make speeches, attend public events, advocate, or write a letter or magazine articles and conduct interviews with the media with the board’s approval. The Co-Chairs might testify before a legislative body on matters that are relevant to the organization or pertinent regulatory body. After this term ends, a Co-Chair becomes a past Co-Chair and might continue to represent the organization when called upon by the board.

Evaluation:

A President’s performance is evaluated annually based on the performance of assigned Board requirements and duties.

Treasurer

Authority & Responsibility:

The Board of Directors is the legal authority for Capital Pride. As a member of the Board, a Director acts in a position of trust for the community and is responsible for the effective governance of the organization. A Treasurer may manage or oversee the management of the financial affairs of the organization, often including such basic tasks as selecting a bank, reconciling bank statements, and managing cash flow. In some organizations, the Treasurer may also be responsible for investing funds consistent with applicable laws. The Treasurer should be knowledgeable about who has access to the organization’s funds and any outstanding bills or debts owed. The Treasurer should create and maintain systems for ensuring the organization’s ongoing solvency and oversee the development of the organization’s financial policies. Helpful policies to consider include check signing authority, expense reimbursement, credit card usage, and petty cash policies, if applicable.

The treasurer is responsible for managing the finances of Capital Pride. The treasurer is accountable to the board of directors-co-chairs.

Requirements:

  1. Commitment to the work of the organization.
  2. Knowledge and skills in one or more areas of Board governance: policy, finance, programs, personnel, and advocacy.
  3. Willingness to serve on committees
  4. Attendance at the Annual General Meetings
  5. Attendance at membership meetings
  6. Support of special events.
  7. Financial support of Capital Pride.

 

Term:

The Treasurer is elected by the board of directors after the Annual General Meeting in accordance with E2S By-laws. The Treasurer serves for a two-year term. The Treasurer may be released at the end of the elected term, by resigning, or according to E2S – Edmonton 2 Spirit Society bylaws.

General Duties:

A Treasurer is fully informed on organizational matters, and participates in the Board’s deliberations and decisions in matters of policy, finance, programs, personnel and advocacy.

The Treasurer must:

  1. Serve on the Executive Committee.
  2. Gives regular reports to the Board on the financial state of the organization.
  3. Keeps financial reports on file.
  4. Chairs the Finance Committee.
  5. Orients the new Treasurer.
  6. Acts as signing officer, with another officer or Executive Director for cheques and other documents.
  7. In the event that CPE does not have an executive director or financial staff person (such as bookkeeper/accountant): the Board Treasurer then deals with the day-to-day financial affairs. This person may be assisted by a paid clerical staff person. The Board Treasurer is responsible for the accounting of the funds of the organization, its budget and expenditures.
  8. Keeps full and accurate accounts of all organizational receipts and disbursements.
  9. Receives and banks all monies due to the organization.
  10. Disburses all monies as directed by the Board. 
  11. Prepares and monitors the overall budget with the Finance Committee. Prepares program budgets with the Program Chairperson.
  12. Submits Canada Employment Insurance Commission (CEIC) and Canada Pension Plan (CPP) payments to Canada Revenue Agenda for all paid staff. This person may also do other payroll functions.
  13. Files necessary financial reports, tax reports and audits.

Evaluation:

A Treasurer’s performance is evaluated annually based on the performance of assigned Board requirements and duties.

Secretary

Authority & Responsibility:

The Board of Directors is the legal authority for Capital Pride. As a member of the Board, a Director acts in a position of trust for the community and is responsible for the effective governance of the organization. A board member’s commitment includes proper use of authority and appropriate group and individual behaviour when acting on behalf of the organization. The Secretary sits on the Executive Committee and is accountable to the Executive and the President. The Secretary maintains cohesive operation of the organization through a variety of administrative and clerical duties. 

Requirements:

  1. Commitment to the work of the organization.
  2. Knowledge and skills in one or more areas of Board governance: policy, finance, programs, personnel, and advocacy.
  3. Willingness to serve on committees
  4. Attendance at the Annual General Meetings
  5. Attendance at membership meetings
  6. Support of special events.
  7. Financial support of  Capital Pride

Term:

The Secretary is elected by the membership at the Annual General Meeting. The Secretary serves for a two-year term. The Secretary may be released at the end of the elected term, by resigning, or according to Capital Pride bylaws. The secretary may be voted or appointed during a regular Board Meeting. 

General Duties:

A Secretary is fully informed on organizational matters, and participates in the Board’s deliberations and decisions in matters of policy, finance, programs, personnel and advocacy.

The Secretary must:

  1. Serves on the Executive Committee.
  2. Keeps copies of the organization’s bylaws and the Board’s policy statements.
  3. Keeps lists of Board Members, committees and General Membership.
  4. Notifies Board Members of meetings, puts out call for agenda items 1 week prior to board meetings and circulates pertinent documents and agenda 48 hours before Board Meeting. 
  5. Keeps record of Board attendance and ensures quorum at Board Meetings. 
  6. Keeps accurate minutes of meetings.
  7. Signs Board minutes to attest to their accuracy and records all corrections to minutes. 
  8. Signs Board minutes and corrections to confirm their accuracy.
  9. Signs official documents of the organization as required.
  10. Manages (insert email here), reads all correspondence through (insert email here) and brings it to the attention of the appropriate officer.
  11. Creates and distribute monthly e-newsletter within the membership 
  12. Along with webmaster, update website with pertinent information for members and public
  13. Files the annual return, amendments to the bylaws and other incorporating documents with the Corporate Registry.
  14. Makes sure members are notified of General Meetings.
  15. May collect and record membership dues. Issues receipts.
  16. In the absence of the Co-Chair(s), chairs Board meetings until the election of an alternate Chairperson.
  17. Orients the new Secretary.

Evaluation:

A Secretary’s performance is evaluated annually based on the performance of assigned Board requirements and duties.

Director-at-Large / Board Member

Authority & Responsibility:

The Board of Directors is the legal authority for Capital Pride. As a member of the Board, a Director acts in a position of trust for the community and is responsible for the effective governance of the organization. A board member’s commitment includes proper use of authority and appropriate group and individual behaviour when acting on behalf of the organization.

Requirements:

  1. Commitment to the work of the organization.
  2. Knowledge and skills in one or more areas of Board governance: policy, finance, programs, personnel, and advocacy.
  3. Willingness to serve on committees
  4. Attendance at the Annual General Meetings
  5. Attendance at membership meetings
  6. Support of special events.
  7. Be fiscally responsible with allocated funds to the organization (i.e support the Capital Pride’s Financial Strategy and the Capital Pride’s Financial Policy as well as provide adequate receipts and monitor in-kind services).

Term:

Directors are elected by the membership at the Annual General Meeting. Directors serve for a one-year term. Directors may be released at the end of the elected term, by resigning, or according to Capital Pride’s bylaws.

General Duties:

A Director is fully informed on organizational matters, and participates in the Board’s deliberations and decisions in matters of policy, finance, programs, personnel and advocacy.

The Director must:

  1. Approve, where appropriate, policy and other recommendations received from the Board, its standing committees and senior staff.
  2. Monitor all Board policies.
  3. Review the bylaws and policy manual, and recommend bylaw changes to the membership.
  4. Review the Board’s structure, approve changes, and prepare necessary bylaw amendments.
  5. Participate in the development of Capital Pride’s organizational plan and annual review.
  6. Approve Capital Pride’s budget.
  7. Approve the hiring and release of the executive director, including the executive director’s employment contract, based on the recommendation of the Personnel Committee.
  8. Support and participate in evaluating the executive director.
  9. Assist in developing and maintaining positive relations among the Board, committees, staff members, and community to enhance Capital Pride’s mission.

Evaluation:

A Director’s performance is evaluated annually based on the performance of assigned Board requirements and duties.

Vice Chair
Other

Apply to join the board – fill out the form below by November 24, 2022! We will follow up with you after reviewing your proposal.